FIVE STAGES OF COLLABORATIVE DECISION MAKING ON PUBLIC ISSUES Center for Collaborative Policy CCP _2317d5d4-eae8-11e1-a7a1-727c872741e8 California State University, Sacramento _4d9e4f28-ee6b-11e1-bf53-95c37fb1eeb4 To outline a five-stage process for collaborative decision making on public issues. _4d9e5162-ee6b-11e1-bf53-95c37fb1eeb4 Collaboration Negotiation Representation Commitment ASSESSMENT/PLANNING _4d9e5216-ee6b-11e1-bf53-95c37fb1eeb4 1 Key Challenges: Can problem be successfully addressed through negotiation? Not excluding any party that could undermine negotiated agreements. Conflict Analysis & Assessment _4d9e52a2-ee6b-11e1-bf53-95c37fb1eeb4 1.1 - Do the parties want to negotiate? - Are the issues negotiable? - Can the parties get a better deal elsewhere? - What are the chances for success? 548ffb12-d6c5-472d-932e-46963780ecdf Identification _4d9e5338-ee6b-11e1-bf53-95c37fb1eeb4 1.2 Identify: - What’s the problem - Mission/Goals - Range of Issues to be Addressed - Preliminary Process Design ba57c30b-947c-4ef1-b420-501cdddc427b Problem Identify the problem _4d9e53c4-ee6b-11e1-bf53-95c37fb1eeb4 1.2.1 44fc19cb-3d45-46ee-b00b-11e8d90c6889 Mission/Goals Identify the Mission/Goals _4d9e5450-ee6b-11e1-bf53-95c37fb1eeb4 1.2.2 c21bc537-595e-4625-b42d-8cbda90b71ea Issues Identify the Range of Issues to be Addressed _4d9e54dc-ee6b-11e1-bf53-95c37fb1eeb4 1.2.3 78c549c8-73a6-4426-b6af-9a8fcb93d5f2 Process Identify the Preliminary Process Design _4d9e5572-ee6b-11e1-bf53-95c37fb1eeb4 1.2.4 03167140-0432-4c0d-b946-621c4082ab6d Representation Issues [Conduct] Stakeholder Analysis _4d9e5608-ee6b-11e1-bf53-95c37fb1eeb4 1.3 62cb0c6c-baf1-4bdf-85e9-b2a11450e335 Deal-Makers & Deal-Breakers [Determine] Who are the deal-makers & deal-breakers _4d9e569e-ee6b-11e1-bf53-95c37fb1eeb4 1.3.1 07c3565f-07a8-48e0-96b1-754e62eaed9b Groups [Determine] What groups should be represented _4d9e5734-ee6b-11e1-bf53-95c37fb1eeb4 1.3.2 a044e945-d480-44be-abf0-6dcba1820d70 Spokespersons [Determine] Who can legitimately speak for each group _4d9e57de-ee6b-11e1-bf53-95c37fb1eeb4 1.3.3 7fa109cc-6e9b-4164-95ed-df25bab5a58a Staffing Assess Adequacy of Staffing _4d9e587e-ee6b-11e1-bf53-95c37fb1eeb4 1.4 - Process - Policy - Administrative 02038585-4b83-4474-b6b3-c7dd52fbdf15 Commitment Assess Adequacy of Commitment _4d9e591e-ee6b-11e1-bf53-95c37fb1eeb4 1.5 - Time - Financial Resources 2a84deed-98ee-4454-8844-81faaf54956c ORGANIZATIONAL _4d9e59c8-ee6b-11e1-bf53-95c37fb1eeb4 2 Key Challenge: Determining how group makes its decisions. Training [Provide] Training in Interest-based Collaboration _4d9e5a9a-ee6b-11e1-bf53-95c37fb1eeb4 2.1 559d9cb3-2f53-425d-9e2f-ccc5226b5869 Meeting Logistics & Schedule [Establish] Meeting Logistics & Schedule _6b248c66-eec9-11e1-828c-d9897fb1eeb4 2.2 e6da60de-76b3-4bc5-b327-67eb8a40c989 Representation Settle Representation Issue _6b249760-eec9-11e1-828c-d9897fb1eeb4 2.3 b31608dc-ae58-4cc4-9a4a-b2c2d8fa0136 Mission/Goals Settle Mission/Goals _6b2498fa-eec9-11e1-828c-d9897fb1eeb4 2.4 e9aec590-e571-4b13-80ca-f0e49c6414a5 Ground Rules Develop Ground Rules _6b2499ae-eec9-11e1-828c-d9897fb1eeb4 2.5 a36061ca-dd30-4b1b-bb73-3399f0db04dd Decision Making Develop Ground Rules for Decision Making _6b249a4e-eec9-11e1-828c-d9897fb1eeb4 2.5.1 d9a8b923-d358-4905-9fd9-aba11e97ed4e Press/Observers Develop Ground Rules for Press/Observers _6b249af8-eec9-11e1-828c-d9897fb1eeb4 2.5.2 Press Observers 11a3813c-a867-4fa7-a7e4-7a10addbfb7b Roles/Responsibilities [Establish] Roles/Responsibilities _6b249ba2-eec9-11e1-828c-d9897fb1eeb4 2.5.3 fc07ba39-352b-4c04-9d01-1cadd735827c Other Develop Ground Rules for Other [Issues] _6b249c4c-eec9-11e1-828c-d9897fb1eeb4 2.5.4 3e2e8c0c-b917-413c-8500-01a7e0e29354 Deal Breaker Analysis [Perform] Deal Breaker Analysis _6b249d00-eec9-11e1-828c-d9897fb1eeb4 2.6 0687da9a-ab17-4f6d-b25a-fa8da0cb80b8 Communication & Accountability Determine Ongoing Communication & Accountability Systems _6b249dbe-eec9-11e1-828c-d9897fb1eeb4 2.7 Constituents Elected Boards Appointed Boards General Public Other Important Players Determine Ongoing Communication & Accountability Systems with: - Constituents - Elected/Appointed Boards - General Public - Other Important Players e28877cc-aee0-47c4-8270-01ffbb28b699 Education Agenda Agenda Setting for Education Phase _6b249e68-eec9-11e1-828c-d9897fb1eeb4 2.8 aa862913-f682-4653-b010-5077e9baa6f7 Discussion Initial Discussion of Issues _6b249f26-eec9-11e1-828c-d9897fb1eeb4 2.8.1 33c27455-4c90-42b8-a4c7-7c134def93f7 Issue Framework Initial Issue Framework _6b249fd0-eec9-11e1-828c-d9897fb1eeb4 2.8.2 e0e3244c-17f2-4277-991b-1b1d175a986a Process Design Finalize Process Design _6b24a0b6-eec9-11e1-828c-d9897fb1eeb4 2.9 40924ff1-ac92-471d-b3b9-f54307002c74 EDUCATIONAL _4d9e5b44-ee6b-11e1-bf53-95c37fb1eeb4 3 Key Challenges: Agreeing to devote sufficient time to this stage. Postponing judement to learn about other parties’ interests. History, Context & Legal/Statutory Framework Review History, Context & Legal/Statutory Framework _4d9e5bf8-ee6b-11e1-bf53-95c37fb1eeb4 3.1 a9500523-0153-4a95-8af6-950e3f6a4308 Common Understanding Develop Common Understanding of Problem & Issues _4d9e5cac-ee6b-11e1-bf53-95c37fb1eeb4 3.2 d69894d2-7c8e-42f1-ba37-78c564da78cc Interests Thorough Understanding of One’s Interests & Adversaries’ Interests _4d9e5d60-ee6b-11e1-bf53-95c37fb1eeb4 3.3 46df8f61-6dee-4fd0-85cc-b2128c3e48d3 Alternatives Thorough Understanding of Most Likely Alternatives to a Negotiated Agreement _4d9e5e14-ee6b-11e1-bf53-95c37fb1eeb4 3.4 df49a4e0-31e2-4d5b-b31f-7222a93b66bb Information Base Develop Common Information Base _4d9e5ec8-ee6b-11e1-bf53-95c37fb1eeb4 3.5 - What information do we have? - What portion of that information is accepted by all? - What new information is needed & how to get it? (data gaps) b016534e-7f3a-4104-9e79-b0a047fa17c8 Available Information [Determine] what information we have _4d9e5f7c-ee6b-11e1-bf53-95c37fb1eeb4 3.5.1 c3bc3d14-bccb-45fc-a641-129b443c5dde Information Acceptability [Determine] what portion of that information is accepted by all _4d9e603a-ee6b-11e1-bf53-95c37fb1eeb4 3.5.2 8b9ec9f9-f4f3-4661-99e3-2d9939567a92 Data Gaps [Determine] what new information is needed & how to get it _4d9e60f8-ee6b-11e1-bf53-95c37fb1eeb4 3.5.3 49b4d463-cf4a-44bf-8bcb-5da3cfb39b76 Education Educate Constituency to Issues & Interests _4d9e61b6-ee6b-11e1-bf53-95c37fb1eeb4 3.6 0e974207-c14e-4d29-9718-176ba80e184b Framework Develop Framework for Negotiation, Including Range & Order of Issues to Be Addressed _4d9e6274-ee6b-11e1-bf53-95c37fb1eeb4 3.7 4248e1be-9dcb-400f-9e00-498756278a9d NEGOTIATION/RESOLUTION _4d9e6346-ee6b-11e1-bf53-95c37fb1eeb4 4 Key Challenges: Reconciling conflicting interests. Bringing constituents along. Development of Assurances. Decision Making Criteria Turn Interests into Decision Making Criteria _4d9e640e-ee6b-11e1-bf53-95c37fb1eeb4 4.1 fa6e8757-86b1-4d45-af32-0becb9ceeb59 Brainstorming Option Generation/Brainstorming Inventing without Deciding _6b24a1b0-eec9-11e1-828c-d9897fb1eeb4 4.2 48e681d9-4af9-4955-b7fd-8f26d3c5a955 Trial Balloons Developing/Refining Trial Balloons _6b24a28c-eec9-11e1-828c-d9897fb1eeb4 4.3 c9cc962f-57f7-42df-8389-dd1f0e0210bb Agreements Linking & Packaging Agreements _6b24a354-eec9-11e1-828c-d9897fb1eeb4 4.4 a7a53e32-abe9-4e5e-9024-ca46ef02f1b6 Agreements-in-Principle _6b24a44e-eec9-11e1-828c-d9897fb1eeb4 4.4.1 525e8fc6-7022-4d6b-89d4-966e43d51b0e Agreements in Detail _6b24a52a-eec9-11e1-828c-d9897fb1eeb4 4.4.2 102688ff-fb19-464e-8440-257bcc749b4d Lack of Agreement If Get Stuck: - Revist Underlying Interests - Revisit Alternatives to a Negotiated Agreement _6b24a5fc-eec9-11e1-828c-d9897fb1eeb4 4.4.3 7887d236-2cf6-4b97-a161-aa119aea41a3 Feedback Constant Feedback from One’s Constituency _6b24a6ec-eec9-11e1-828c-d9897fb1eeb4 4.5 One’s Constituency 5d9ddd48-4ff5-4bb1-af61-cfa22893f489 Linkages & Commitments Develop Agreements with: - Quid pro Quo Linkages - Assurances for Mutual Commitments _6b24a7c8-eec9-11e1-828c-d9897fb1eeb4 4.6 cb6909ce-1b09-4541-8cdf-e47f96d80df1 Implementation Integrating Implementation into Agreements _6b24a8a4-eec9-11e1-828c-d9897fb1eeb4 4.7 b0cb8fe8-4535-4f6f-8947-4bca8c9ad6a4 Ratification Ratification by Constituencies _6b24a9a8-eec9-11e1-828c-d9897fb1eeb4 4.8 Constituencies 128f89cf-2a4a-43ef-a6b9-3ca168bdce19 IMPLEMENTATION _4d9e64cc-ee6b-11e1-bf53-95c37fb1eeb4 5 Key Challenges: A test of how well implementation was integrated into the agreement. External Decision Making Linking Agreements to External Decision Making _4d9e65a8-ee6b-11e1-bf53-95c37fb1eeb4 5.1 3005b8e6-4664-4c15-93c7-4b85ca5bcffc Monitoring Monitoring Implementation to Assure Compliance and Respond to Changing Conditions _4d9e667a-ee6b-11e1-bf53-95c37fb1eeb4 5.2 af43d9dc-09b5-46a5-bff6-af9209b148e3 2012-08-24 http://www.csus.edu/ccp/collaborative/fivestages.pdf Owen Ambur Owen.Ambur@verizon.net Submit error.