CENDI CENDI CENDI _658150dc-db80-4822-b7d2-61d1ef9112d8 To provide its member federal STI agencies a cooperative enterprise where capabilities are shared and challenges are faced together so that the sum of accomplishments is greater than each individual agency can achieve on its own _b1dba9d7-66f7-49a3-8f64-3053e537c188 To help improve the productivity of federal science- and technology-based programs through effective scientific, technical, and related information-support systems. In fulfilling its mission, CENDI agencies play an important role in addressing science- and technology-based national priorities and strengthening U.S. competitiveness _e3328061-88e6-4c62-b0ef-910fed3279aa Coordination and Leadership Provide coordination and leadership for information exchange on important STI policy issues. _78586b6f-ef87-4701-a83e-5a8f44c3322f 1 CENDI has been the focal point for its members as well as other federal organizations on discussions of national STI policy and in supporting the improvement of the application of information and information technology. CENDI regularly presents technical input on policy decision making at the national level. As a group, CENDI offers an STI knowledge trust that has been valued by policy makers over many years. Through its STI Policy Working Group, CENDI holds discussions with key decision makers, develops white papers on national policy issues, and prepares briefing books and supporting testimony. Some of the policies of importance to CENDI members have been: E-government, Intellectual property, Paperwork Reduction Act, OMB Circular A-130, American Technology Preeminence Act, Federal Depository Library and Title 44 requirements, National Performance Review guidelines, Security and Privacy, Open and Public Access CENDI acts as a peer-level continuing education forum to keep its members aware of a variety of policies, standards, and technology developments that might impact STI. They share developments and plans among the agencies to gain peer review as well as to offer opportunities for cooperation. CENDI interacts annually with over 100 organizations from government and the private sector. Information Policy CENDI works on behalf of its members to identify emerging scientific and technical policy issues and to provide forums for their discussion, including the following: public/private relationships and public access issues; the work of the Interagency Committee on Government Information (ICGI); database protection; scientific and technical information in tight research budgets; federal web governance policy; federal, agency-wide policy on scientific and technical information; federal web harvesting; specific policies issued by the Federal Geographic Data Committee (FGDC), the Office of Management and Budget (OMB), and other agencies related to information management _4c8ecc90-22af-4753-a6c7-f492cbdc87bf 1 As a continuing project, CENDI provides a discussion forum on open/pubic acess developments. On behalf of its member agencies, CENDI has provided input on the implementation of the E-Government Act, specifically in the areas of persistent identification and copyright issues related to government web sites. CENDI has taken a leadership role in responding to the National Science Board's long-lived data initiative. We provided input to the draft study, held a joint roundtable discussion with CODATA; and presented a symposium at the 2006 Annual Meeting of the American Association for the Advancement of Science, "The Expanding Universe of Digital Data Collections." In the past, CENDI has commented on the closure of NTIS and on the information dissemination policies contained in OMB Directive A-130. 4d52d3d6-6f92-440e-be13-646912e2eb35 623b0d7c-d795-4061-9509-8485d0d4d052 STI Life Cycle Management Promote the development of improved STI systems through the productive interrelationship of content and technology. _4d551942-aa03-48c7-952a-62c9dd905c4a 2 Over the last decade, a significant transition has occurred in the way that information is created, processed, stored, disseminated, and preserved. More information is managed electronically, and more users of STI expect to access information at locations and times that are convenient for them. In response to this environment, CENDI is promoting the development of improved STI systems through the productive interrelationship of content and technology. CENDI is working to envision and define a framework for a knowledge management system for the federal STI community. This involves collaborating with a variety of stakeholder groups and monitoring the various components of such a framework: Requirements definition; Investigation of the technologies that support key functional requirements; Security and privacy issues; Specific methodologies for sharing information, such as XML, crosswalks between agency metadata schemes, and multiple-database searching; Monitoring relevant standards (metadata, persistent digital object identification, digital preservation, etc.); Monitoring future enabling technologies such as wireless, digital signatures, pervasive computing, and portal technologies Archiving, Preservation, and Permanent Access This project is focused on providing long-term preservation and access to information that was originally created or disseminated primarily in electronic form. CENDI's Digital Preservation Task Group, under the auspices of the Content Management and Access Working Group, reviews digital archiving practices and guidelines that are being developed by publishers, library organizations and other stakeholder groups with an eye to how these practices and guidelines can be used in the federal information environment. _e27f9ff5-e8d3-4d7c-8ca2-1382c5c80f83 1 In September of 2004, the Content Management and Access working group held a workshop in Bethesda, Maryland. Called Web Page and Journal Archiving: NLM's Experiences, this workshop featured updates on CENDI digital preservation efforts, and focused in particular on the preservation projects and initiatives of the National Library of Medicine. A specific draft standard of interest is the Open Archival Information System (OAIS) Reference Model. Managing and Preserving Electronic Resources: The OAIS Reference Model, a symposium sponsored jointly by CENDI and and the Federal Library and Information Center Committee (FLICC), was held December 11, 2001. In 1999, CENDI and the International Council for Scientific and Technical Information (ICSTI) jointly sponsored a review of the state of the practice of digital archiving. Over 30 organizations were surveyed and 18 were interviewed to collect information regarding technology, policy, procedures, and metadata in operational or prototype projects. The results of this project were reported in Digital Electronic Archiving: The State of the Art and the State of the Practice, a report to ICSTI and CENDI. An update of the report was completed in 2004. The updated version, CENDI 2004-3, is available in PDF. 8a07d4c1-fb54-460f-8dd4-6c9aaa0a0329 91974c09-76ad-4050-b119-f9df28c0697a Digital/Virtual Libraries CENDI's interest in Digital Libraries, particularly in repositiories of government information, culminated in the development of science.gov. However, prior to this development, CENDI had several projects that provided significant lessons learned. _46ede086-32e8-434b-bbea-a6b17eaf22b9 2 In 1998-1999, several CENDI agencies worked together to pilot an Interagency Digital Library of Science and Engineering (IDLSE). The purpose of this project was to test the feasibility of developing a system for searching across the information products from multiple CENDI agencies. DOE OSTI, the National Library of Education and DTIC participated in the pilot. Using the Broadsword search software, CENDI successfully demonstrated that searching can be done across heterogeneous distributed databases, but not without significant administrative and technological issues. The lessons learned were reported at the GovTechNet ’99 Conference (Interagency Digital Library for Science & Engineering (IDLSE) Proof of Concept (PowerPoint File, 127 KB)) and at the ACM Digital Libraries ’99 Conference. In 1998, the CENDI Information Exchange Working Group (now the Content Management and Access Working Group) established a task group to review the digital library initiatives among the CENDI members. The results are documented in the publication CENDI Agency Digital Library Initiatives: Toward a Digital Future (CENDI/98-4). This report serves as a baseline for the agencies in further developing their systems and for joint virtual library initiatives. 55ca12a0-6aa4-4e6c-989a-b22915fcfa10 6fca2088-a617-4a7b-acd1-af7c7ef23083 Distribution Markings CENDI has a long history of sharing information with regard to Federal Agency practices for marking various publications and documents as to their distribution. Federal agency scientific and technical information (STI) programs and libraries have varying missions, which impact the dissemination of their STI. The degree to which public or more limited dissemination is supported by enabling legislation also varies. Concerns over information for homeland and national security and the impact of e-government have resulted in a renewed emphasis on distribution markings. As a result, a task group with members from DOE, DTIC, NAL, and NASA has undertaken a study of the current practice across agencies. _d3b33ba8-821b-445d-a161-eed3054c30ad 3 fdbeefe1-84ea-4568-b3c4-4e692e08e65c d7a8bc92-4ca5-47d2-baad-f37367f11891 Metadata & Bibliographic Control In 2003, the CENDI Content Management and Access Working Group developed a mapping of CENDI Metadata Initiatives by CENDI agency. Subsequent to the Metadata Initiatives project, the Working Group mapped the metadata elements used by various CENDI agencies for the cataloging of non-traditional materials to the Dublin Core Metadata elements. The group continues to monitor the changes in metadata use among the agencies and to advise CENDI about metadata standards. _7dcb1520-28fd-4c3f-82e0-7c1448d36909 4 In 2002, the CENDI Cataloging Working Group (now the Content Management and Access Working Group) and the Federal Library and Information Center Committee (FLICC) held a joint conference on Reference Linking in the Federal Information Environment at the Library of Congress. The program included presentations on current techniques for linking, the status of efforts in the federal environment, and the potential impact on federal practices and policies. 93b6d89c-9f84-43e2-b6f7-e14f6e55d8ed ae35a683-1090-41c0-9b65-2add6e1614f9 Persistent Identification The Persistent Identification Task Group is currently working with potential vendors and other organizations on the prototype of technology that will resolve multiple identification schemes, such as Handles and Persistent URLs (PURLs). _03e9ee9e-7bfe-4c3a-bd70-0710afce452a 5 In March 2004, the Persistent Identification Task Group of the Content Management and Access Working Group published the white paper: Persistent Identification: A Key Component of E-Government Infrastructure. This paper discusses the nature of persistent identifiers such as PURL's and Handles, and potential implementation of these in E-Government applications. In August 2003, task group members met with representatives of The Stationery Office in the United Kingdom to exchange information and ideas, and to discuss the potential for collaboration. On January 29, 2003, the Content Management and Access Working Group sponsored a workshop on Handles® hosted by the National Library of Medicine. Since that meeting, about one-half of the 80 attendees have held ongoing discussions on the issue of persistent identification via a listserv established by the CENDI Secretariat. Additionally, 15-20 people are working as a task group to further the development of the persistent identification component of a federal information infrastructure. The Persistent Identification Task Group is chaired by the Defense Technical Information Center. 48a15d17-5ed9-4d30-921f-a08809f3ce5f 50a2663d-992c-4eae-83db-85188f35d689 Taxonomies, Terminologies, and Controlled Vocabularies In Spring of 2005, the Terminology Task Group collaborated to create a list of Terminology Resources maintained by CENDI Agencies. These resources are of interest to those wishing to know about the scientific and technical terminology used in various fields. _758b1cfa-0a27-4f11-974f-fe33f7fd12a1 6 In September 2004, the Content Management & Access Working Group held a workshop in Washington , DC called Knowledge Organization Systems: Current and Future Uses Among CENDI Agencies. This workshop dealt with issues concerning how thesauri, glossaries, subject categorizations, etc., are changing, and how CENDI agencies are using these changing resources. In 1999, the Subject Analysis and Retrieval (SAR) Working Group and the Cataloging Working Group (now the Content Management and Access Working Group) held a conference on issues surrounding the use and development of controlled vocabularies for Web-based products and services. The conference, Controlled Vocabulary and the Internet, was held at the National Library of Medicine and attended by over 175 people from both the government and private sectors. The presentations discussed the need for organization of Internet resources, described several prototypes for the use of controlled vocabulary, and demonstrated interfaces for navigating and browsing using these vocabularies. In 1998, the SAR Working Group produced CENDI Agency Indexing System Descriptions: A Baseline Report, which provided a brief description of the indexing performed by each agency and the major concerns related to indexing/subject access. 721575e9-d8eb-4d70-ae12-0b18f632af2f 960cfa66-f197-4b8b-9d5d-465cbe256a6f Education Promote an understanding of STI and STI management and their value to the R&D enterprise. _b277c5c3-cf3f-4378-9bc6-ac82c187071d 3 As one of its three major goals, CENDI aims to promote better understanding of STI and STI management through interagency outreach to: internal staff. members of the STI professional community. science and technology policy and program decision makers. users of STI. CENDI provides educational opportunities for agency staff to address issues of common interest. As part of this goal, CENDI promotes the sharing of information gathered at conferences and through other professional activities and organizes workshops specifically for CENDI agency staff in areas of common interest. In the past, these workshops have provided a forum for staff to share challenges and solutions and to learn about emerging technologies in areas such as the following: Bibliographic cataloging metadata standards, Digitization and optical character recognition, Machine translation, Helpdesk software and helpdesk staff organization, Taxonomies and controlled vocabularies, Persistent identification for digital objects, Web metrics and evaluation. In addition to workshops specifically for CENDI staff, CENDI sponsors workshops of educational value to non-CENDI members. CENDI also has an active publications program. Additionally, CENDI supports the STI community through the STI Manager, a catalog of STI-related Web resources, with topics ranging from standards to U.S. and international information policy. Copyright and Intellectual Property Under this task, CENDI has developed a Frequently Asked Questions document to educate agency staff, including librarians, publications staff, and researchers, in issues related to copyright and intellectual property. This is maintained by CENDI's Copyright and Intellectual Property Working Group. As copyright laws change, the publication is updated to reflect those changes. In addition, as new copyright questions and answers are provided by the agencies, these are also added to the publication. Key issues range from public domain information in commercial journals to copyrighted information in government publications. _b09110b9-a606-4986-bea5-e1131dd46fc6 1 In March 2004, CENDI held a workshop on Metadata for Digital Rights Management (agenda and presentations). The workshop was designed to raise awareness that government information must be clearly marked in terms of government use and public use rights. Metadata schemes under development will need to consider how to reflect rights management for digital objects and how these should be expressed on agency web sites. In March 2003, members of the Working Group gave presentations at the Library of Congress/ Federal Library and Information Center Committee (FLICC) General Counsels Forum. c7efebf0-55c5-405b-bdea-0ee0ba56b6d8 8894a795-67fa-42e0-9b8f-a0701080c067 Customer Support _955ea61b-2463-47a8-b870-5e65cd3940ee 2 In 1998, the CENDI User Education Working Group produced the publication Highlights of User Education Working Group Helpdesk Tours, summaries of tours at the National Library of Medicine and the National Library of Education. In 1996-1997, the Working Group conducted two workshops to review the impact of the Internet on CENDI agency products and customer service. The findings are documented in the report Impact of the Internet on Customer Service and Product Development Among the CENDI Agencies (CENDI/97-2). e2b1187b-5574-46ca-9cf1-9160fd2aded9 41e9b6fd-1795-4b6d-bce4-f925f33b201b Information Economics In 1998, CENDI undertook a Cost Study (CENDI/97-3) that included a white paper on The Changing R&D Information Economy in the Digital Age. The report concluded that information is more expensive during this transition period where systems must produce both traditional paper and digital information. There are also hidden costs such as hardware and software obsolescence and replacement and staff training. _b45c449f-0e5c-4255-8dd1-8faa350fb7a2 3 852e72c6-1872-497c-a54e-b84f706b718d 8df7755f-f273-450f-af40-67cfaa400ac1 IT Security and Privacy Major issues for agencies and their customers are security and privacy in an electronic environment. In December 2002, CENDI joined with Federal Library and Information Center Committee (FLICC) to focus on disaster preparedness, recovery, and service continuity in digital environments. The workshop, Business Continuation and Disaster Recovery, looked at continuing the business of government in the face of disaster and lessons learned from the 9/11 tragedy, both with regard to physical disasters and electronic disruptions. _50a7bc40-9b76-4ac5-bdcc-ee0bb992d073 4 In 2001, CENDI sponsored a symposium on PKI and Digital Signatures: From E-Commerce to E-Information Management. The symposium was hosted by the National Library of Medicine. Presentations discussed concepts and technologies, federal policy issues, the status of federal efforts in this area, and methods for implementing digital signatures in document management. With regard to privacy, information can be collected more easily and distributed and aggregated in ways that were never possible in a print environment. As the agencies respond to E-government initiatives, staff members are increasingly required to deal with customers through electronic communication. While there are legislative and executive branch and agency directives regarding privacy, CENDI determined the need to raise the awareness of these issues at the operational level. In August 2000, a CENDI working group developed guidelines for e-mails, Web-based transactions and applications, and address lists such as newsgroups and listservs. 8ae57fd8-1630-41e2-a9ac-3e9e5bdfa559 fc64f252-aa7a-46fa-8673-f4ec49038545 Technology Assessments Scanning and Optical Character Recognition, Search Engines, and XML _92a357cc-b232-44e9-9ae5-aef45e9746e6 5 Several CENDI organizations have used scanning to capture the abstracts or full text of published government materials. Interested CENDI members reviewed the state of the technologies for scanning and Optical Character Recognition in 1996. The initiatives are documented in the report CENDI Analysis of Scanning/Optical Character Recognition Position Descriptions (CENDI/96-3). The group also developed a plan for dealing with the issue of legacy collections (The Imaging of Legacy Collections Among the CENDI Agencies (CENDI/97-1)); conducted a review of the impact of OCR on job descriptions; and developed guidelines for the exchange of images (Guideline for the Exchange of Images among CENDI Agencies (CENDI/96-2)). An assessment of the state of the art of search engines was conducted for CENDI by MITRE in 1996.The results were summarized in Extending Access: A Study of Search Engine Technologies (A joint COSPO/CENDI sponsored project). In April 2003, an XML workshop was held for CENDI agencies staff, which included an introduction to XML, its use as an end-to-end standard for ingest, management and dissemination, and a review of the NISO and E-government initiatives in this area. The workshop was attended by over 40 CENDI staff members. 46f695a2-87d2-4609-b01b-69b61dc04faf 29eca990-ff28-4f30-af33-0aecf3ece787 2010-02-08 http://www.cendi.gov/ Arthur Colman (www.drybridge.com) colman@drybridge.com Submit error.